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Office Manager · CECA

📍 Sydney, NSW Permanent AUD $75,000 – $85,000 per annum

Job Openings

Office Manager

CECA

Location: Sydney, NSW
Salary: $75,000.00 – $85,000.00
Type: Permanent
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Overview

Join CECA as our Office Manager in Sydney and play a central role in supporting our passionate team and valued clients. In this key position, you’ll oversee day-to-day office operations, streamline administration, coordinate financial tasks, and ensure seamless communication across the team. Your organisational flair and proactive approach will help maintain our high standards of service, supporting both our counsellors and international clients. If you thrive on variety, enjoy working with people, and take pride in keeping everything running smoothly, this is your opportunity to make a real impact at one of Australia’s leading education and migration consultancies.

Responsibilities

- Oversee day-to-day operations of the Sydney office, ensuring a smooth, efficient, and welcoming environment for staff and clients.
- Manage office supplies, equipment, and facilities, including liaising with vendors and coordinating maintenance as needed.
- Supervise and support office administration staff, providing clear direction, training, and ongoing feedback.
- Coordinate staff rosters, leave requests, and timesheet approvals to maintain adequate coverage and compliance.
- Assist with onboarding new employees and organising necessary documentation, resources, and workspace setup.
- Prepare, review, and process invoices, expense reports, and petty cash in line with company policies.
- Maintain accurate client records and confidential information in accordance with privacy and compliance standards.
- Support counsellors and consultants with scheduling, documentation, and client communications.
- Oversee reception duties, ensuring all visitors and callers receive prompt and professional service.
- Develop and streamline office procedures to promote efficiency and best practice.
- Organise internal meetings, training sessions, and staff events, including room bookings and catering.
- Ensure compliance with WHS (Work Health & Safety) requirements, conducting regular checks and reporting hazards.
- Assist with basic IT troubleshooting and escalate technical issues to the appropriate support teams.
- Monitor and manage office budgets, identifying cost-saving opportunities without compromising service quality.
- Foster a positive, inclusive, and collaborative workplace culture that reflects CECA’s values and commitment to client success.

Qualifications

- Proven experience as an Office Manager or in a similar administrative role, ideally within the education or migration sector.
- Strong knowledge of Australian office procedures, financial administration, and compliance standards.
- Exceptional organisational, multitasking, and time management skills with keen attention to detail.
- Excellent written and verbal communication abilities, with a client-focused approach.
- Proficient in Microsoft Office Suite, database management, and general office technology.
- Ability to support, motivate, and coordinate a diverse team in a fast-paced environment.
- Demonstrated problem-solving skills and a proactive, solutions-driven mindset.
- Understanding of privacy, confidentiality, and ethical practices in handling sensitive information.
- Full working rights in Australia; knowledge of ANZSCO 512111 Office Manager requirements highly regarded.